# Group sessions

Group sessions are times many people attend at once: a weekly class, a workshop, an open gym block. Staff run them in admin → **Schedule**. The public timetable is `/schedule`.

Ask your agent to turn `groupSessions` on. Customer self-booking also needs the portal and `groupSessionBooking`.

![Weekly schedule in the Brightside Studio admin, with the week grid and Weekly schedule link marked](./assets/admin-schedule.webp)

Orange numbers:

1. This week’s sessions
2. **Weekly schedule** — repeating slots live here

![Public timetable for Brightside Studio](./assets/public-schedule.webp)

On a phone:

![Public timetable on a phone](./assets/public-schedule-mobile.webp)

## Add a weekly session

Admin → **Schedule**. Open **Weekly schedule** (top right). Add the repeating slot there. Your site may say **class** instead of session.

![Weekly schedule editor, with the repeating slots marked](./assets/admin-schedule-weekly.webp)

To take a series off the week, remove it from the weekly schedule.

## Add a one-off session

From the week view, fill **Add a one-off session** and press **Add session**. That is a single date, not a repeating slot.

## Close a day

Fill **Close for a day**, then **Close this day**. Reopen from **Closed days** if plans change. **No closed days coming up** means none are set.

Move weeks with the arrows next to the date range.

## Who signed up

Open a session. You will see the roster. Staff can mark **They came** or **No-show**, **Remove** someone, or assign a staff member.

**Cancel session** takes it off. **Put it back on** restores it. You can **Delete** a one-off with an empty roster.

Staff can add a customer even if the session is full or in the past.

## Let customers book online

Turn on `groupSessionBooking` (needs group sessions and the portal). Customers then book at `/portal/sessions`.

Rules today:

- They can book this many days ahead: `bookAheadDays` in config (default 14). Ask your agent to change it.
- Sign-ups close shortly before the session starts. The cutoff is 15 minutes unless someone changes `group_session_settings` in the database. There is no admin screen for that yet. Ask your agent.

If session packs are on, a booking uses one credit. See [Session packs](./session-packs.md).

If booking is off, staff still run the schedule. Customers may see upcoming sessions on the portal home without a book button.